People > Human Resources > Offboarding > Pending Gear Returns. Viewing needs HR read; moving gear needs HR write.
When somebody is scheduled to leave, the company kit they hold has to be accounted for. This is where HR settles each item before their last day.
What changed, and why it matters
This screen used to be an opportunity rather than a blocker, and Consumed was available on anything. Neither is true now:
Tracked units block the exit. If a leaver still holds tagged equipment, termination is refused until it is settled. The hold clears itself as soon as the last tracked item is dealt with — nothing to remember to switch off.
Consumed is refused on a tagged unit. A laptop is not used up. Marking one Consumed used to destroy the stock and strand its register row, leaving a unit that could then be neither moved nor written off. It is now blocked outright, as is the overnight sweep that used to do the same thing quietly.
Untagged consumables are unaffected — Consumed is still the right answer for a part-used tube of sealant.
Settling an item
For each item pick a status, choose a destination where one is needed, add a note if useful, then "Move". The status dropdown offers three choices:
Returned — handed back in good order. Goes to the location you choose. A tracked unit is relocated on the register, so its custody line closes properly.
Damaged — back, but not reusable. Goes to the location you choose. A tracked unit then needs a write-off, which takes two people.
Consumed — used up. Untagged items only; refused on anything with an asset tag.
"Move all returned" settles everything you have marked Returned in one go.
What about items that never come back?
Missing is not something you pick. If an item is still unreconciled when the leaver's effective date arrives, the automatic sweep marks it Missing. A tracked unit that ends up Missing then needs a write-off as lost on the register, behind the same two-person gate as a damaged unit; untagged stock is written off to the write-off location.
If you know an item is gone before the last day, leave it on the list rather than forcing a status. The sweep will record it as Missing on the effective date, and the write-off can follow from Tracked Assets.
What you see
One card per scheduled leaver who still has unreconciled kit: their last day with a countdown, the reason, and a table of pending items — Product, Origin, Serial, Qty, Status, Destination and Note.
Related
Tracked Assets — the register, and where a write-off is done.
My Assigned Equipment — what the leaver sees on their side.
Starter Provisioning — the same idea at the other end of the employment.
Employee page: Offboarding an employee — the wizard that schedules the leaver in the first place.