Employee page: Attendance & Shifts

What this guide covers

The Attendance & Shifts tab sets when this employee is expected to work - the base schedule, the clocking terminal, and their weekly working pattern. It's the same schedule editor managers use on Manage schedules, but reached from the employee's record. A sibling Auto-clock tab (covered below) handles staff who don't badge and missing-punch backfills.

Who can edit: HR can edit the Base Schedule here (managers can't); the User Schedule (working pattern) uses the two-party propose-and-accept flow. Editing needs HR write.

Base Schedule

Primary Clocking Terminal - which device's scans count as working hours (default = any device). If set, scans at other terminals grant access but don't count as work.
Base Schedule (policy) - the rule set that carries the break, clock-in bands and overtime policy. HR can change this here; Save Base Schedule applies it.

User Schedule (the working pattern)

The recurring weekly pattern: Rotation Weeks (1 = a single repeating week; 2+ = a rotation) and a Reference Date, plus the day grid (working-day toggle + start/end times). Derived weekly scheduled hours and working hours (net of breaks) are shown.

Changing the recurring pattern is two-party: click Propose Edit (with a reason) and the employee accepts it - exactly as on Manage schedules. While a change is pending or upcoming, a banner shows and the grid is locked.

Auto-clock & backfill (the Auto-clock tab)

A separate Auto-clock tab on the employee page handles two situations where normal badging doesn't apply (both need HR write):

Auto-clock for executives/exempt staff - turn this on for someone who never badges (e.g. an executive), and myWork synthesises their daily clock-in/out from their schedule so they show as present in real time. It is opt-in per employee, never overwrites a real scan or an HR-locked day, and skips leave, public holidays and rest days.
Backfill clocking - fill in missing punches for one employee across a date range at a chosen clock-in/out time (for an offline reader or a forgotten clock). It is Mon-Fri, missing-only (never touches a fully-clocked day), and skips approved-leave and public-holiday days.

When a past day looks wrong

Correcting a schedule does not fix a day that already exists. Every attendance row keeps a snapshot of the rules that applied when it was built, so a change you make today applies from today onwards and yesterday keeps the old rules until that day is recalculated.

So when a past day shows the wrong expected hours, or flags a late arrival that was not late, work down the layers in the order the engine uses them:

A schedule override covering that date. An override attached to the person beats one attached to the template.
The template's day for that weekday and rotation week. If the template carries no entry for that day, the day counts as a rest day.
The Base Schedule. The daily target, the minimum hours, the clock-in and clock-out bands, the break allowance and the overtime policy all come from here.
Then recalculate. Recalculate day on the row rebuilds it from the rules as they stand now, and the Detail Attendance report can do a whole range at once.

An override only moves the start and end times of the shift. It never changes the daily target or the minimum hours, so re-timing a short day removes the late or early flag but leaves the shortfall exactly where it was.

One trap is worth knowing. If the employee has a shift template assigned, the Base Schedule attached to that template is the one the engine uses, even when a different Base Schedule is shown on their profile. Where the two disagree the template's wins, so align them rather than editing the profile on its own.

Good to know

Base Schedule is HR-only - it controls OT policy and bands across the role, so managers can view but not change it; this tab is where HR sets it.
The clocking terminal matters - if it's blank, the HR Portal flags the hire until one is set; if it's wrong, scans won't count.
Recurring changes need the employee's acceptance - propose, don't impose (see Manage schedules for the full flow).
This is what attendance measures against - get it right and the hours/overtime on Manage hours come out correct.

Manage schedules - the manager-facing version of this editor + the two-party flow in full.
Schedule Management (HR) - the work-schedule templates and holidays behind the Base Schedule.
How working time is calculated - how the schedule becomes ordinary hours, overtime and pay.
The employee page (HR) - the overview of all tabs.