Attendance Alerts
What this guide covers
The Alerts screen (Attendance Warnings) is HR's queue of attendance exceptions. Each warning is something the system flagged from the day's scans; HR reviews it and decides whether to excuse it or confirm it as a strike. Confirmed strikes are what can later trigger a disciplinary escalation.
Who can open it: attendance-module access. A line manager sees only their team's warnings; an attendance admin sees all.
The warning lifecycle
Warning types
| Type | Meaning |
|---|---|
| Late arrival | Clocked in after the allowed start window. |
| Early departure | Clocked out before the end of the shift. |
| Long break | Break ran over the allowed length. |
| Absent | No attendance on a scheduled working day. |
| OT shortfall | Worked under what was expected for the period. |
| Weekly OT cap exceeded | Informational — over the weekly overtime cap. |
Statuses
| Status | Meaning |
|---|---|
| Pending Review | Newly raised — waiting for HR to decide (shown on the Needs Action tab). |
| Excused | HR cleared it; no strike. |
| Confirmed strike | HR confirmed it; it counts toward the escalation threshold. |
| Actioned | Closed out / dealt with. |
Using the screen
The page has two tabs: Needs Action (everything still Pending Review) and History (everything else). Filter by date range, warning type, status, or employee, and HR can Download the warnings report (Excel).
For a warning on the Needs Action tab:
- Excuse — opens the Excuse — No Strike dialog; add an optional manager comment and confirm. No strike is recorded.
- Confirm Strike — opens the Confirm as Strike dialog (it warns that this may trigger an escalation if the employee has reached the threshold); add an optional comment and confirm.
The employee's side: within 24 hours of a warning being raised, the employee can submit a justification (a short explanation). HR sees that text right on the row when deciding, so check it before you excuse or confirm.
Good to know
- Excuse vs Confirm is a judgement call. Read any employee justification first; excuse genuine, explained cases.
- A confirmed strike has consequences — it can open a step on the disciplinary ladder. Use it deliberately.
- The 24-hour window is the employee's chance to explain; after it, the warning is decided on what's there.
Related guides
- Disciplinary Escalations — what happens once strikes reach the threshold.
- Attendance status field definitions — the underlying day statuses.
- Your hours and pay: how it works — the employee-facing explainer.