Attendance is normally captured automatically from the clocking terminals. Sometimes, though, a manager or HR has to step in and adjust a day by hand — fix a missed clock-out, correct a wrong status, or load a clocking that never registered. Every one of those hand edits is recorded. The Manual Entry Audit report gathers them all in one place so HR can see the pattern: how often attendance is edited by hand, which managers do it most, what kind of changes they make, and whose records get touched.
It is a read-only report — it never changes anyone's attendance. It simply shows what was already done.
What counts as a "manual entry"
Anything a person did to attendance through a dialog — as opposed to a normal terminal clocking. There are four kinds:
- Punch edit — someone used the Edit Daily Attendance dialog to add, change or remove clock times. A reason note is required for these.
- Status override — the same dialog was used to force a day's status (for example, marking a day Present or Absent). A reason note is required.
- Quick clock-in add — a single clocking added through the quick Add Manual Clocking option.
- Bulk backfill — a batch of past clockings loaded at once by HR.
The first two carry a reason (and sometimes a supporting document); the last two do not. The report shows all four and lets you tell them apart.
Where to find it
Human Resources → Reports → Manual Entry Audit.
You need attendance-report access to open it (the same permission as the other attendance reports such as Hours Analytics). If you don't have it, the menu item won't appear. Like the other reports, you only ever see the employees you're allowed to manage; HR and administrators see everyone.
Choosing the period
A row of buttons at the top picks the window: Today, Week, Month, or Custom. Choosing Custom reveals two date pickers and an Apply button so you can look at any range — a specific pay period, say, or the run-up to month-end.
Filtering
Below the buttons are per-field filters so you can zoom in:
- Manager — show only the entries made by one manager.
- Employee — show only entries against one employee's record.
- Department — narrow to a department.
- Type — a single-choice dropdown: All types, or one of Punch edit, Status override, Quick clock-in add, Bulk backfill.
Filters combine, and a Clear filters button resets them. Changing a filter updates the cards, charts and tables instantly — the period buttons re-read the data, the filters just narrow what's already loaded.
The summary cards
At a glance:
- Manual entries — the total in the period.
- Managers making entries — how many different people made them.
- Employees affected — how many employees' records were touched.
- Entries with a reason — the share that carry a reason note (edit-dialog entries always do; quick adds and backfills don't).
- Backdated (>1 day) — entries that changed a day more than a day in the past (a flag for late corrections).
- Avg lag (days) — on average, how long after the day itself the edit was made.
The charts
- Manual entries over time — a bar per day (or per week for longer periods) so you can see whether hand-editing is steady, rising, or spiking around pay runs.
- By type — a doughnut showing the mix of punch edits, overrides, quick adds and backfills.
- Manual entries by manager (top 15) — a ranked bar of who made the most manual entries.
The tables
Three tables give the detail behind the charts.
- Managers' manual-entry habits — one row per manager: total entries, the split by type, how many different employees they touched, the percentage that carried a reason, their average backdating lag, and their most recent entry.
- Most-edited employees — whose attendance was edited most, and by how many different managers.
- All manual entries — every entry, newest first: when it was made, who made it, the employee, the type, the attendance day it changed, the lag, and the reason. Rows made through the Edit Daily Attendance dialog can be expanded to show the exact field-level before → after change.
Backdating and the "lag"
For each entry the report works out the lag — the number of whole days between the attendance day and the day the edit was actually made. A lag of 0 means it was fixed the same day; a large lag means an old day was changed well after the fact. Backdated changes aren't necessarily wrong (a doctor's note can arrive a week later), but a manager who routinely edits old days is worth a closer look — which is exactly what the per-manager average lag is for.
Exporting to Excel
Export Excel produces a workbook with three sheets — the detailed list, the per-manager summary, and the most-edited-employees summary — matching what's on screen (after your current filters), for offline review or sharing.
Good to know
- The report is built from the saved audit records of each hand edit, so it captures every dialog-driven manual entry, including bulk backfills.
- If the same day was touched by both the Edit Daily Attendance dialog and a separate quick add, it is counted once as the (richer) edit-dialog entry.
- Only manual actions appear here. Normal automatic clockings from the terminals, and the system's own recalculations, are not manual entries and are not listed.