Location Management

What this guide covers

Location Management is the admin console for your location model — every warehouse, its areas, and the individual bins / shelves inside them. Unlike the day-to-day Warehouse Locations navigator (which only shows the areas you are assigned to), Location Management shows every location across every warehouse in one filterable table, and adds the bulk tools for reshaping the model: create areas and bins, archive retired bins, set location types, assign bins to the warehouse map, print labels, and move stock between locations.

For the picking / counting view see Warehouse Locations, for where each product sits see Product Locations, and for the floor-plan view see Warehouse Map.

Where to find it

Warehouse → Location Management.

(This screen used to live under the Admin menu; it now sits in the Warehouse menu.)

Who can do what

The page is gated by the Location Management permission (LocationManagement). Grant it to a warehouse or inventory manager who curates the location model — they get full access without needing global Administrator rights. A global Administrator always has access.

Opening the page without the permission sends you to the "access denied" page.

The location model

myWork organises storage in three levels:

Warehouse — the top level (a physical site).
Area — a zone inside a warehouse (Production, Stores, Goods Receiving, …).
Location — the individual bin / shelf that stock actually lives in.

Location Management lets you create and maintain all three.

Finding a location

The Locations tab lists every location. Use the global search box, or open the Filters sidebar to narrow it down:

Name pattern — Contains / Starts with / Wildcard / Regex matching (e.g. ZA* or Z[A-C]).
Warehouse · Area · Building (map) · Floor level (map) — pick from the dropdowns. Building and Floor level also offer "Not defined".
Location type — Any type, Floor, Shelf (palletized only) or Hand picking only.
Status — Any, In use or Obsolete.
On the map? — Any, Placed on a floor plan or Not placed yet.
Occupancy — Any, Occupied or Empty.
Size (W / H / D) — min / max dimensions.

Click Apply filters. Active filters appear as removable chips above the table; Clear all resets them.

Selecting rows

Tick the checkbox on each row you want, or filter down to a set and click Select all shown to tick every row currently shown. Clear empties the selection. The selected count shows on the Bulk actions button.

Bulk actions

With one or more rows selected, open Bulk actions (N):

Set building & floor… — bulk-assign the warehouse-map building and floor to the selected bins, then drop their exact pins in the Warehouse Map Placement editor. (This clears any old pin coordinates.)
Set type… — set (or clear) the location type on all selected bins at once.
Mark obsolete / Restore — archive retired bins (or bring them back to In Use). A bin that still holds stock is skipped with a message — empty it first. Archiving is never allowed to orphan stock.
Print labels — batch-print a QR location label for every selected bin to your label printer. "Print labels — choose template…" lets you pick the template and printer first.

Transfer stock

The Transfer stock… button on the toolbar opens a two-pane dialog: pick a source Area and location on the left, a destination on the right, choose the items and quantities, and confirm. This is the one action on the page that moves stock rather than metadata, and it is recorded as ordinary stock movements.

Transfer stock moves real inventory. Use it for corrections and re-binning; day-to-day movement should still go through Move Orders so the floor keeps its audit trail.

Editing one location

Click a row to open Edit location: Name, Code, Description, Product Category, Type, the In Use / Obsolete toggle (turning it off archives the bin — again, only if it holds no stock) and the Width / Height / Depth dimensions.

Managing areas

The Areas tab lists every area, including empty and obsolete ones (which own no location and so have no row in the Locations table). Edit area changes an area's name, code, type and In Use / Obsolete flag. Area names must be unique within a warehouse — a duplicate is refused with a clear message rather than a silent failed save.

Area access on an area opens the roster of users who hold access to that area (administrators are not listed because they reach every area regardless). Use it to see who can pick, count and move in the area and to remove access.

Creating areas & locations

Open the Create menu button on the toolbar:

Create area… — pick the warehouse and give the area a name.
Create locations… — pick an area and enter a template pattern (e.g. [A:B]-[1:4]-[1:6]), then click Create. myWork expands the ranges into all the bin names and creates them in one go. [A:B] expands to the letters A through B, [1:4] to the numbers 1 through 4, and the parts are joined with hyphens. Names must be unique within an area; duplicates are rejected.

Warehouse Locations — the area-gated day-to-day view (browse, pick, export).
Product Locations — where each product currently sits.
Warehouse Map — place these locations on a floor plan and see live occupancy.