Location Management

What this guide covers

Location Management is the admin console for your location model — every warehouse, its areas, and the individual bins / shelves inside them. Unlike the day-to-day Warehouse Locations navigator (which only shows the areas you are assigned to), Location Management shows every location across every warehouse in one filterable table, and adds the bulk tools for reshaping the model: create areas and bins, archive retired bins, set handling types, assign bins to the warehouse map, and print labels.

Location model (Warehouse to Area to Location) and the filter, select, batch-action workflow

It only changes location metadata — it never moves stock. For the picking / counting view see Warehouse Locations, for where each product sits see Product Locations, and for the floor-plan view see Warehouse Map.

Where to find it

Warehouse → Location Management.

(This screen used to live under the Admin menu; it now sits in the Warehouse menu.)

Who can do what

The page is gated by the Location Management permission (LocationManagement). Grant it to a warehouse or inventory manager who curates the location model — they get full access without needing global Administrator rights. A global Administrator always has access.

Opening the page without the permission sends you to the "access denied" page.

The location model

myWork organises storage in three levels:

Warehouse — the top level (a physical site).
Area — a zone inside a warehouse (Production, Stores, Goods Receiving, …).
Location — the individual bin / shelf that stock actually lives in.

Location Management lets you create and maintain all three.

Finding a location

The table lists every location. Open the Filters sidebar (and use the global search box) to narrow it down:

Name pattern — contains / starts-with / wildcard / regex matching (e.g. A1-* or Z[A-C]).
Area · Warehouse · Building · Floor — pick from the dropdowns.
Handling type — Floor, Shelf / palletized, Hand-picking or Untyped.
On the map · Occupancy · Status · Size — placed on a plan, holds stock, In Use vs Obsolete, or by dimensions.

Active filters appear as removable chips above the table; Clear all resets them.

Selecting rows

Tick the checkbox on each row you want, or filter down to a set and click Select all filtered to tick every visible row at once. The selected count drives the batch actions below.

Batch actions

With one or more rows selected:

Mark obsolete / Restore — archive retired bins (or bring them back). A bin that still holds stock is skipped with a message — empty it first. Archiving is never allowed to orphan stock.
Set handling type — set (or clear) the handling type on all selected bins at once.
Set building & floor — bulk-assign the warehouse-map building & floor to the selected bins, then drop their exact pins in the Warehouse Map Placement editor. (This clears any old pin coordinates.)
Print labels — batch-print a QR location label for every selected bin to your label printer.

Editing one location

Click a row to edit a single bin: name, code, description, product category, dimensions (W × H × D), handling type, and the In Use toggle (turning it off archives the bin — again, only if it holds no stock).

Managing areas

The Manage areas dialog lists every area, including empty ones. Edit an area's name, code, type and In Use flag. Area names must be unique within a warehouse — a duplicate is refused with a clear message rather than a silent failed save.

Creating areas & locations

New area — pick the warehouse and give the area a name.
New locations — pick an area and enter a template pattern (e.g. [A:B]-[1:4]-[1:6]). myWork expands the ranges into all the bin names and creates them in one go. (Same template syntax as Warehouse Locations — see that guide for the full pattern rules.)

Warehouse Locations — the area-gated day-to-day view (pick, count, print).
Product Locations — where each product currently sits.
Warehouse Map — place these locations on a floor plan and see live occupancy.