What this guide covers
Two tabs that together track where someone sits and how they're employed: Job History (department, positions, promotions, probation, contract, and the lifecycle timeline) and Employment Status (active/inactive, and starting a termination or re-employment).
Who can edit: most actions need HR write; terminating or the "terminate now" nudge needs HR admin.
Job History
At a glance
The top of the tab summarises the current position, department, joined date and employment type, plus status chips — probation ends in N days / complete, or contract ends in N days / "Contract ended".
The things you maintain here
Department — the "Department" box holds the team the person belongs to. Pick from "Select department…" and click "Save Department". It is required for active employees and is independent of the job title: the help text reads "Drives approvals, team pages and org scoping. Independent of the job title." A job position carries no department, so this field is the only place the department is set.
Initial Start Date (Appointment Date) — required for leave-cycle calculations (a warning shows if it's missing). "Set from a known date" offers candidate dates from the record; click "Save Date".
Employment Type — Permanent or Contract.
Probation (permanent) — add, extend, or end probation.
Contract (contract) — set, renew, or end the contract end-date; a nudge offers "terminate now" once a contract is past its end.
Assign New Position / Promote / Change Title — pick the "Change type" (Promotion, Title change or Adjustment), the "Position / Title *", the "Effective Date *", an optional "Salary (ZAR)" (only if you hold the salary permission) and a "Note / Reason", then "Save".
Job History table & timeline
A table lists every position held (Position, Salary if you may see it, Period with a "Current" tag on the open one, Type, Note) with End this position where one is still open. A collapsible timeline shows the full employment lifecycle (hired, promoted, probation/contract events, re-employed, terminated…) with dates and who recorded each.
Employment Status
Shows the current Active / Inactive status and, if a termination is already scheduled, a banner with the date and a countdown (which HR admin can edit or cancel). The actions:
Terminate Employee — opens the offboarding wizard (HR admin; see Employee page: Offboarding an employee).
Re-employ — brings a former employee back (HR write, when eligible).
Good to know
Set the start date — leave cycles and tenure depend on it.
Moving someone to another team means changing the Department field. Changing their position does not move them.
Use the right change type when reassigning — Promotion vs Title change vs Adjustment keeps the history meaningful.
The timeline is the audit story — every lifecycle change is recorded with an actor; don't work around it.
Related guides
Departments: build the structure and put people in them — how the Department field drives the org chart and manager scoping.
Employee page: Offboarding an employee — the termination wizard launched from Employment Status.
Employee page: Salary, banking & compliance — recording a salary against a promotion.
The employee page (HR): an employee's full record — the overview of all tabs.