The Advances & Loans page

What this guide covers

How a salary advance or loan is paid out and then recovered. Someone raises it, a manager approves it, finance confirms it as paid (records that the money has actually gone out), and the balance is then recovered from future pay automatically. This page is finance's pay-out queue and recovery tracker.

Who can do this: the advance-manage permission. Approval itself happens on the standard Pending Approvals page; this page handles the pay-out confirmation and tracks recovery.

The flow

How an advance or loan works: 1 raise it (employee, amount, reason, recovery mode = full next run or instalments); 2 a manager approves it via Pending Approvals; 3 it appears under Awaiting payout and finance clicks Confirm paid once the money is actually paid; 4 the outstanding balance is recovered automatically from each run until settled. The page has two lists - Awaiting payout and Outstanding. An advance vs a loan is just the recovery: full next run vs instalments.

Raising one

In Raise for an employee, pick the employee, the amount, a reason, and the recovery mode:

Full next run - recovered in one go on the next payroll (a true advance).
Instalments - recovered over a number of runs (a loan); set the number of instalments.

It's then routed to the employee's manager for approval (on Pending Approvals).

The two lists

Awaiting payout

Approved advances that are ready to pay out. When finance has actually paid the money, click Confirm paid - this records the outstanding balance and starts the recovery on the next run.

Only confirm payment after the money has genuinely been paid - Confirm paid is what kicks off recovery.

Outstanding

Active advances/loans with a balance still being recovered. The recovery comes off each run (the whole amount next run, or the per-instalment amount) until the balance reaches zero. Each row's Status (Requested ? Approved ? Paid ? Recovering ? Settled) shows where it is in that journey.

Good to know

Advance vs loan is just the recovery mode - full next run vs instalments.
Approval is separate - it's done on Pending Approvals; this page is pay-out + recovery only.
Confirm paid = "money paid" - don't click it before the payment is actually made.
Recovery is automatic on each run, so the balance reduces without further action.

The Bonuses page � The Deductions page - the other variable-input pages (a plain Deduction just takes money off; this one pays out and recovers).
Running monthly payroll (myWork ? SimplePay) - where recovery is applied each run.